Microsoft Office/Strategies for College Success

Vocabulary Presentation Slide Show Slide Layouts Title Slide Landscape Orientation Placeholders Mouse Pointer Vertical Scroll Bar Horizontal Scroll Bar Scroll Box Scroll Arrow Status Bar Document Theme View Normal View Slides Tab Outline Tab Slide Pane Notes Pane Notes Page View Splitter Bar Line Wraps Paragraph Level Multi-Level Bulleted List Promoting Demoting Slide Indicator Slide Show View PowerPoint Features Word Processing Outlining Charting Drawing Inserting Multimedia Saving to a Web Page E-mailing Collaboration Preparing Delivery Vocabulary Quiz http://www.yacapaca.com PP1-College Success Lesson Guidelines PowerPoint is a presentation tool, not for writing research papers. Never put more than 7 bulleted items on a page Never put more than 7 words in a bulleted item Do not write in full sentences These are notes to prompt what to talk about next The viewer should not get full information from your slides The viewer should not pay more attention to your slides than to you The slides should give general topics The slides should entertain they eye so the ear will listen better Don't use lots of different colors - keep it simple Make the focus on the slide on one item Each slide is for one topic A topic can take up as many slides as needed Keep fonts to easy to read ones - stay away from scripts and fancy fonts Ideas to keep in mind Don't type in all capital letters, other than titles Keep font sizes larger than 24 point Choose colors carefully Colors represent emotions - see http://en.wikibooks.org/wiki/Microsoft_Office_2007/Cover_Letter under theme colors Color blind people can not distinguish certain colors It is safest to stick with theme colors as they are The Document Window Slides Tab: File:PP1_-_slides_tab.jpg Outlines Tab: File:PP1-Outline_Tab.jpg File:PP1-Window_Panes.jpg Create a title Slide Start in a new document The first slide that appears is a title slide. It has a place for a title and a subtitle. Usually the title is the subject of your presentation, and the subtitle would be the presenters name. Text on Slide 1 Type in the title for this presentation: CLASSROOM SUCCESS Click into the Subtitle place holder and type in: Presented by Press enter and type in: your name Selecting a Document Theme Themes add color and style to every slide in your presentation in a consistent and unified fashion. Go to the Design Tab Find the Theme group Click the MORE button to show the Theme Gallery Hover over a theme to see a preview Click on a theme that matches the content of your presentation NOTE: you can change the theme at any time. It is also a good idea to get your content in first and then apply the theme after so you are not distracted by the colors. The content is the most important thing. Adding New Slides Once you have the first slide created you are ready to add more slides. Go to the HOME tab Click on the NEW SLIDE button The top part will create a new Text and Content slide The bottom will allow you to choose the style of slide to create. Click on the top or choose Text and Content for a standard slide. Create a Bulleted List By default the Text Slide has a bulleted list in the bottom portion. If you needed to create a section with a bulleted list you would: Go to the Insert tab Go to the TEXT group click on TEXT Box Click on your slide Go to the HOME tab Go to the PARAGRAPH group click on the BULLETS button Type in your text for the first line item in your list Press enter to go to the next line Press TAB to Increase the level of the indent TAB increases the indention level or demotes it or makes it a lower-level paragraph SHIFT+TAB decreases the indention level or promotes it or makes it a higher-level paragraph Text on Slide 2 Get Organized Time management Scheduling 2 to 1 Notes on Slide 2 Time management skills help balance academic, work and social events Create a Schedule each week that accounts for all activities Study 2 hours for every 1 hour you are in class Text on Slide 3 Listen Actively Sit in front No distractions Summaries Be Prepared Review Preview Notes on Slide 3 Sit in front to focus your attention No distractions – don’t tolerate anyone distracting you Make mental Summaries of material Be Prepared for class Review – notes from your book, and from the previous class Preview material covered that day Text on Slide 4 Exam Strategies Review for a week No cramming Short-term memory Read Whole Test Start what you know Think positively Stay focused Notes on Slide 4 Review for a week – that is 20 minutes a day for 7 days No cramming this is not effective – you will not remember, it causes stress and sleep deprivation Short-term memory Read Whole Test from cover to cover Start what you know the best and move to what you know lesser Think positively if you know your going to fail – you will Stay focused, don’t daydream, answer the question asked. Scope creep – talking about more than what the question asks you to Add Graphics to the Slides Graphics are a nice way to show the listeners what you are going to talk about. They should be used to enhance the meaning and bring attention to the main focus. They should not be used just because you can. To add a clip art Go to the INSERT tab Click on the CLIP ART button to open the task pane Type in a keyword in the Search For box and press enter. Click on the clip art you want to place into the slide. Use the re-size handles and move the clip art so it looks "nice" on the page The page is balanced It is not on top of any of the text It is big enough to see, but not so big it overpowers the text To add a picture Go to the INSERT Tab Click on the PICTURE button Browse to find the picture where you saved it Double click on the picture Use the re-size handles and move the clip art so it looks "nice" on the page The page is balanced It is not on top of any of the text It is big enough to see, but not so big it overpowers the text Spell Checking Once you have created all the slides for your presentation you need to go back and look at each one. This will let you see inconsistencies. You should also read each slide out loud, you will find more grammatical errors that way. Finally you should run a spell checker on it. Go to the REVIEW tab Click on the ABC Spelling button and it will spell check the entire document. Display Presentation in Grayscale If you are going to print the presentation out on a black & white printer, you should view the presentation in grayscale first to see how it will print. There are times you will place graphics behind your text and it will look fine in color, but in grayscale you will not be able to read it. Go to the VIEW tab Go to the COLOR/GRAYSCALE tab Click on the Grayscale button You might want to check out the Pure Black and White view as well. Printing A Presentation Like with any document it is a good idea to print preview your document prior to printing. Print Preview Click on the Office Button Hover over Print Click on Print Preview Go to the Page Setup group Set the Print What to the style you want to print. SLIDES Prints one slide per page and the one slide take up the entire page. This is a good view for final editing if you have placed items on the slide with detail. HANDOUTS 1 per page - Shows one slide per page with a blank section at the bottom 2 per page - Shows two slides per page and takes up most of the page 3 per page - Shows three slides vertically on the left with a set of lines on the right for a person to take notes in. 4 per page - Shows four slides per page and takes up most of the page 6 per page - Shows six slides per page and takes up most of the page 9 per page - Shows nine small slides per page and take sup most of the page NOTES PAGES Prints one slide per page at the top, and then prints all the notes you have entered for the slide at the bottom of the page. This is a great view to print for when you are giving your presentation. OUTLINE Prints the same outline that shows up on the Outline Tab. Project Create a Presentation on your favorite (Car, Shoe, Computer, ...) Use the techniques learned from the in class practice PowerPoint to create the slide show. Pick a school appropriate topic as exampled above. Slide 1 - Title slide Include at least three text slides with bulleted lists (at least 4 line items per page). Here are some ideas on what you can put on each page. Slide 2 – What is so special about this – Special features Slide 3 – Why you picked it, Why is it important to you Slide 4 - Where you can get it – How much it costs Include a multi-level bulleted list Include clip art or a picture on each text slide that fits the topic of the slide. Add notes to each slide page Pick a Theme Format with colors, bolding, and italics as needed Spell Check Print as handouts - 3 to a page You will be giving your presentation next class period. You must speak!!! Rubric + Presentation on YOUR FAVORITE ...Standards1 point2 points3 points4 points5 pointsCreates a title Slide - slide 1Missing 4 itemMissing 3 itemMissing 2 itemMissing 1 itemSlide is formatted as a title slide, has a title and subtitle. Fonts are easy to read with size, style, and color choice. Creates a Text Slide - slide 2Missing 4 itemMissing 3 itemMissing 2 itemMissing 1 itemSlide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7. Creates a Text Slide - slide 34 mistakes3 mistakes2 mistakes1 mistakeSlide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7. Creates a Text Slide - slide 44 mistakes3 mistakes2 mistakes1 mistakeSlide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7. Presentation covers the 5W's and 1HMissing 4 elementsMissing 3 elementsMissing 2 elementsMissing 1 elementThe presentation covers Who, What, Where, When, Why, and How Applies a ThemeNo theme appliedPoor ChoiceAverage ChoiceGood ChoiceTheme makes sense for topic. Excellent choiceUses graphics to enhance presentation.no graphicsMissing graphics on most slides and/or poor choices for your topic. Missing graphics or several are poor choices for your topic. Missing graphic, or poor graphic choice. Includes graphics on all text slides. Graphics enhance the topic of the slide. Graphic is placed to not distract from text. Graphic is of a size that can been easily seen. Adds Notes to the text slidesno notes, or poor notes on all slidesNotes missing on two slide or notes are not complete on three slideNotes missing on one slides or notes are not complete on two slideNotes are not complete on one slideNotes are added to all text slides and the notes enhance the presentation. It is clear what the creator wanted to discuss on this slide. Printed handouts for slidesOutline was printed instead of handoutsslides were printed instead of handoutsNotes pages were printed instead of handoutsHandouts were printed for the slidesHandouts were printed for the slides, there are three slides per page.